Strategic Plan: Mission and Vision

  

Strategic Plan               2014 -2018


STRATEGIC PLAN

Preface

This document is designed as a resource and a guide for those persons directly or indirectly responsible for the attainment of the dreams and inspirations of the children of Kenya who learn in Dzitsoni secondary school. These will include but not limit to the Principal, Deputy Principal, Teachers, Students, Parents, The School Board and Committees, The Sponsors, The Ministry Of Education, The T.S.C, The KNUT, The KUPPET, The County Administration, The Political Leaders, The Alumnae, NGOs, and SAGAs. While some of the responsibilities here-in are identified with some of the persons directly in contact with the school at various levels, each of us has an obligation to use our resources, intellectual, physical, time, financial etc and make decisions in ways that will best advocate for our children and youths. This document is intended to help meet the challenges and inform those decisions that affect the well being of our school.                        

 

Table of contents 

 

Preface 

1

Chapter 1

 

Background  

2

The school        

2

Table 1:   KCSE analysis

3

The plan 

3

Justification /rationale

4

Purpose of the strategic plan

4

Chapter 2

 

Direction        

5

Vision

5

Mission  

5

Core values

5

Strategic objectives

5

Key strategies 

6

Core functions`

6

Chapter 3

 

Situational analysis  

7

Strengths 

7

Weaknesses  

7

Opportunities    

8

Threats

8

Critical success Factors

8

Monetary implications in order of priority

9

Chapter 4

 

Implementation 

10

Strategic objectives       

10

Specifications of roles 

10

Roles of the students

10

Roles of the  Parent

10

Roles of the teacher 

11

Roles of the head of department 

11

Roles of the deputy Principal

11

Roles of the Principal

12

Roles of the Board of Management 

12

Table b:   The Board of Governors 

13

Table c:   Executive Parents Teachers Association Members 2012/2013

13

 

  CHAPTER 1                           BACKGROUND.

 

There is a strong desire for  BEST service and performance in the Kenyan society. Individuals and institutions are required to justify their existence by meeting expectations of the stakeholders. Focus is on the BEST performance and the BEST results. As an institution all of us are bonded by this plan to work for a common good for our children for them to have a future with happiness and dignity. Yet the children must focus to maximize effort to achieve their best.

The School

Dzitsoni Secondary School was started as a community school in 1979. (Current Registration certificate No: GP/A/5543/08). Other  Government codes are as follows:-

  1.  
    1. Teachers Service Commission    :                   6625
    2. Ministry of Education                   :                    10202200301
    3. Kenya National  Examination Council              04102303
    4. Kenya Revenue Authority PIN      :                    P00622575 

 It is located in Dzitsoni Village, Chasimba location, Kilifi District in the Kilifi county of Kenya. The school is approximately 25 kilometers from Kilifi town along the Kilifi-Kaloleni road. The school is public/community assisted, mixed boys and girls and with a boarding/ residential section. Currently the school population is 501 students (181 girls and 330 boys), 12 TSC teachers and 10 BOM teachers, 13 non-teaching support personnel. To date the school community has been able to put up 12 classrooms, a laboratory, a hostel and a partially done dining hall. The AfDB has put up a laboratory and a classroom while the government has put up one classroom. The school is managed by a government appointed Board of Governors (B.O.G) and has an active Parent-Teachers Association (P.T.A).The school has been having a very high demand with approximately 100 students annually seeking admission and being turned away (especially during Form One admissions). Parents are devoted and have been putting up new classrooms. Currently the PTA’s project is putting up teachers house to accommodate four teachers (at an approximately Ksh. 1.5 million). This equates to approximately Ksh. 3000 per student. We estimate that it would take parents 2 years to complete it. While the parents have been able to finance various other development projects over the years they are unable to finance several urgent areas that are equally important components in ensuring good performance. Performance in the last decade is grossly inadequate. The school is in dire need for maintenance, improvement and expansion to be able to absorb the expected increase caused by ‘free primary education’ and the now subsidized secondary education. There are areas that need urgent attention and that will hurt the student’s effort if not addressed quickly.  

 

Table 1: K.C.S.E ANALYSIS OVER THE LAST DECADE.

 

YEARS

Entry

A 12

A –

11

B+

10

B

9

B-

8

C+

7

C

6

C-

5

D+

4

D

3

D-

2

E

1

X

Y

Z

M.G

M.S

Next

Target

2003

96

0

0

0

2

5

5

9

11

20

32

12

0

0

0

0

4.19

D+

 

2004

89

0

0

0

3

3

4

6

11

19

32

10

1

1

0

0

4.08

D+

 

2005

107

0

0

2

2

5

7

12

14

20

30

14

0

0

0

1

4.41

D+

 

2006

109

0

0

2

1

2

9

14

23

29

22

7

0

0

0

0

4.61

C-

 

2007

105

0

0

1

1

7

5

9

15

31

29

5

1

0

0

0

4.42

D+

 

2008

96

0

0

0

4

2

3

3

7

26

20

19

3

0

0

0

3.94

D+

 

2009

74

0

0

0

0

1

5

14

12

10

21

11

0

0

0

0

4.216

D+

 

2010

83

0

0

0

1

4

4

2

15

22

29

6

0

0

0

0

4.131

D+

 

2011

112

0

I

0

1

5

3

15

17

22

30

17

1

0

0

0

4.19

D+

 

2012

136

0

2

0

1

4

4

9

24

29

47

15

1

0

0

0

4.067

D+

 

2013

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

4.550

2014

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

The plan

 

This Strategic Plan of Dzitsoni Secondary School articulates the schools vision in the development of academic opportunities and performance. It identifies various activities and resources that will be essential in the attainment of the vision. The development of the schools strategic plan has been highly  motivated by  the unanimous desires to offer quality education both at the school and National level. All the stakeholders in the school are highly challenged to rationalize the school’s systems, operations and activities towards causing and sustaining quality education and performance. The school Strategic Plan has borrowed significantly in content and format from the Ministry of Education (MOE) Strategic Plan and incorporated all stakeholders’ views. It has laid emphasis on academic and co-curriculum activities. 

 

 Justification/ Rationale  

For the last one decade and more, the school has consistently posted below average academic performance. A lot of resources have been devoted to the establishment of prerequisite facilities including classrooms, hostels, water and electricity. However though, the adequate level has not been reached. It will however be attained with the increased zeal from us as the stake holders. The strong desire for the BEST performance and the BEST results by the Kenyan society demands that every Kenyan worker is focused and that all our efforts as leaders and stakeholders are directed towards the same goals. Statutory requirements are that public institutions or organizations develop Strategic Plans as a means of enhancing result-based management and efficiency in their operations. This plan shall form the basis of monitoring our individual and overall performance. 

 

THE PURPOSE OF THE STRATEGIC PLAN.

 

1. To provide a uniform line of thought to all school stakeholders on the academic and infrastructural direction to take.

2. To enable students and staff develop a focused effort.

3. To provide a basis for short term and operational plans.

4. To provide a basis for sourcing and allocation of resources.

5. To form a basis of monitoring the performance of every stakeholder.

 

CHAPTER  2.                           DIRECTION

 

This chapter provides the direction that we intend to take and the values that we intend to uphold. It outlines the vision, mission, core values, strategic objectives and the core functions.

 

VISION. We shall be a school of excellence in education Commitment, Diligence and Integrity in the county.

 

MISSION. To attain academic excellence and bring out talents in young people to enable them develop mentally, physically, socially and spiritually. 

 

MOTTO: Success through hard-work.

 

CORE  VALUES. We shall diligently embrace the following values as our desired culture.

 

1.       Handwork and Teamwork  - We shall professionally work  as a team to our utmost BEST, utilizing all our energies and abilities towards academic success.

2.       Timeliness – We shall economically utilize the resources of time.

3.       Integrity and Humility – We shall be honest, open, accountable and transparent and with integrity and humility we shall  humble ourselves in seeking knowledge and education.

4.       Chastity – We shall maintain our purity and will NOT engage in pre-marriage sexual activities.

5.       Perseverance- We shall endeavour to maintain our cool even in times of strenuous challenges.

6.       Continual improvement-We shall put effort in everything we pursue to improve the school.

7.       Innovation and creativity-We shall explore and embrace new ideas and skills



 

CORE FUNCTIONS.

 

Our functions are largely derived from the MOE legislative mandate and Strategic Plan which has been developed from the Sessional Paper No 1 of 2005 and the KESSP document. Our core functions as a school shall include:-

1.    Provide quality education through efficient Curriculum implementation and supervision

2.    Providing curriculum support materials.

3.    Administration and management of schools education programmes.

4.       Support teachers and support-staff management

5.       Implementation of policy guidelines.

6.       Promoting and motivating interest in science and technology.

7.       Nurturing talents of students.

 

STRATEGIC OBJECTIVES

 

1.       To progressively improve our overall and subject mean score by at least 0.5 per year so as to send more students to university.

2.       To create and sustain a very close working relationship between teachers, Non-teaching staffs, BOM, PTA and students.

3.       To obtain and maintain an appropriate ratios of students to teachers, academic materials and facilities.

4.       To enhance student and parental participation in the learning process.

5.       To introduce and fully utilize I.C.T. in academic operations and services delivery.

6.       Continuously add value to student’s entry grades.

7.       To ensure the school is a full boarding single sex school..

 

 

KEY STRATEGIES

 

Strategies

Responsibility

Improve on motivation of students and staff.

BOM/PTA community

Sensitize parents individually and collectively on their roles in improving performance

PTA/teachers

Strengthen guidance and counselling.

PTA/teachers

Utilise the expertise of KCSE examiners on examination techniques.

Principal/Teachers

Timely syllabus coverage.

HM/ Teachers/students

Seek services of guest speakers for role modelling and mentoring.

Principal

More involvement of the BOM and the PTA in monitoring academic performance and progress.

BOM/PTA

Students and teachers to work towards pre-set targets.

Students/ Teachers

Improve student-textbook ratio to a level 1:1.

BOM/Principal/MOE

Reinforce the use of English as a language of communication.

Teachers /Parents

Accommodation of teachers in the school.

PTA/Principal

Employ more teaching staff and workers

BOM/Principal

Equip the school with computers to improve technological literacy  of all staff and students.

MOE/PTA/BOM

The school to engage in agricultural production in the school farm to boost food security.

BOM /Teachers

The school to develop a service charter

Principal

Capacity Building of Staff

BOM/Principal

 

 

 

CHAPTER 3.                                      SITUATIONAL   ANALYSIS.

 

This is an analysis of our current operational environment. It indicates the analysis of our strengths, weakness, opportunities and threats (SWOT). and provides the key challenges and strong areas that we need to consider.

Strengths to build on.

1.       An average performance in most subjects.

2.       Professionally qualified, experienced and committed teachers.

3.       A largely group of well-behaved, committed and well intentioned students.

4.       A dedicated, cooperative and educated Board of Governors (B.O.G) and Parents Teachers Association (P.T.A)

5.       The presence of a library room with potential for expansion of space and book supply.

6.       Availability of electric power that supports lighting, audio visual gadgets and other facilities.

7.       Nearness to Pwani University as a model institution of higher learning.

8.       Proximity to geographical and historical features relevant to teaching and learning.

9.       A huge chunk of land for future expansion

10.   Nearness to a national community library for student’s research work

 

Weaknesses to overcome

 

1.       Inadequate staffing and staff quarters.

2.       Cultural and attitude obstacles by the students and the community.

3.       Lack of office space and subject- based rooms and other infrastructures

4.       Inability by students to relate subjects and subject contents with actual or practical life situations. 

5.       Inability to sustain an English language speaking policy.        

6.       Examination  phobia  arising  from mis-information  and leading  to acute  thirst  for  examination “ leakages”.

7.       Inadequate reference materials and teaching facilities aids.

8.       Lack of I.C.T and modern technology for learning purpose and service delivery.

9.       Students gender mixed status.

10.   Poor fee payments .

 

Opportunities to take advantage of

 

1.       Presence of a National Community library in the neighbourhood.

2.       Nearness to a University Campus.

3.       Availability of Electric power, stand-by generator and piped water

4.       A community with a large number of qualified professionals and retired officers.

5.       Professional support from the District and County Education offices.

6.       Entry of donor support e.g. AfDB.

 

Threats

 

1.       Competition for students from up-coming schools.

2.       Student’s inability to relate subjects to life situations.

3.       Examination phobia and continued temptation to rely on exam leakages

4.       Former students not supporting the school strategies.

5.       Inadequate water supply and boarding facilities.

 

CRITICAL SUCCESS FACTORS.

 

The plan envisages an increased Government support in employing teachers, lab equipments, infrastructure development, bursaries and scholarships. For effective implementation of these strategies, the following factors will be very important to attain:-

 

Factors with minimal financial support

 

1.       Tenacious support from all stakeholders especially students, parents, teachers, immediate community, the BOM and the school alumnae (old/ former students).

2.       Adequate funding from parents, governments and other stakeholders.

3.       Adequate and comfortable Staff housing – To enhance teachers and students contact time. 

4.       Departmental offices-- Heads of Department require well equipped offices to enhance their administrative functions.

5.       Parental concerns  over the academic commitment, behaviour and related activities  of the  students .

6.       Adequate staffing (teachers).

7.       Regular quality assessment visits from the District and the County offices.

8.       Adequate support from the County Administration.

 

 

Success Factors with substantial financial implications (in order of priority).

 

 

Factors

Approx. Cost (Ksh)

 

1.        

Construction of 4 classrooms for an additional girls section

3,600,000

2.        

Construction of 2 hostels to accommodate at least 200 girls 

8, 000,000

3.        

Construction of 12 students toilets

820,000

4.        

Acquisition of 40 Computers for the student’s computer lab. 

2,000,000

5.        

A concrete pole fence 

1,000,000

6.        

Construction of teacher’s houses.

3,000,000

7.        

Construction of an administration block. 

15,000,000

8.        

Plastering walls of a huge partially constructed dinning hall. 

100,000

9.        

Bus shade

200, 000

 

Total                                                                                 Ksh

25,520,000

         

 

 

 CHAPTER 4.                           IMPLEMENTATION

 

Strategic Goals and Objectives.

 

Strategic goals

Strategic objectives

Key targets

Expected output

Improve performance in maths and science

To progressively improve our overall and each subject mean score of by at least 0.55per year.

To increase the teaching of practical lessons by 50% 

Eliminate grade E and D- in mathematics and science.

Increase the quality grades (A to  C+ )by 50%

Mean score of 7.5 for math’s and science

Improve school mean score to 7.5

60% of the candidate will join universities.

Full utilize I.C.T  in academics & services delivery

To increase the usage of ICT in half of the office.

Induct the HODs on usage of ICT in education.

Integrate ICT in classroom teaching by 2015

All departments will to have a computer.

Curriculum delivery fully integrated with ICT

Administrative and management  fully computerized

Strengthen guidance and counseling

To have G & C sessions reaching by 10% more students each term

Students to get more sessions on career choices from each department.

Increase those attending guidance and counseling by 30% per year.

All students to have at least 15 alternatives of careers to chose from by end of form 4 course

Improve the overall Emotional Quotient

All student to university joining career of choice

More teachers further taking studies.

Utilize the expertise of KCSE examiners.

Continuously add value to students entry grades

Students to be able to improve on quality grades (A to C+)

Have at least one talk per term per subject for the form all classes

School mean go up from current 4.0 to 6.5

Attain an overall balanced. performance for subjects.

Raised subject grades.

More teachers  to be KCSE examiners.

Improve staffing and staff welfare

To increase the staff to 80% of the CBE

Raise the rates and benefits on the current staff motivation strategies

Teaching force to 21 and support staff  to 19

Staff motivation strategies to be equal to key performing schools in the province

Fully cover the syllabus by end of June all classes

Have a fully operating library

Self motivated teachers to initiate self driven motivation strategies

To be a single sex school in the next 5 years

 Phase out one gender each year starting from 2014

1. One gender not to be admitted each subsequent year.

Single sex school in the fifth year .

 

 

Specifications of roles

 

 The roles of the student

 

1. Be present in the school and to attend all programmes.

 2. Develop independent learning and revision schedules.

3. Undertake all assignments, assessment tests and examinations.

4. Maintain a healthy and interactive relation with the teachers.

5. Maintain the highest levels of discipline and commitment to learning.

6. Participate in Career Guidance and counseling programmes.

7. To participate in co-curriculum activities in the school

8. Each student to belong to an active discussion group

9. Adhere to the school daily routine programme under minimum supervision

10. Not to cheat during internal and national examinations

11. Use responsible methods to resolve challenges so as not to disrupt school programs and policies.

 

Roles of the Parent

 

1.       Make a sustained follow-up of the student’s academic performance geared to higher grades.

2.       Provide appropriate funding and support for schools programmes.

3.       Provide   adequate support to the student emotionally, physically and spiritually

4.       Support guidance and counselling programmes.

5.       Ensure the student maintains the highest levels of discipline and commitment.

6.       Participate in all PTA activities

7.       Motivate students and staff adequately.

8.       Support students to attend school every day as required.

9.       Purchase supplementary educational materials

10.   Participate in management of the school.

11.   Ensure financial accountability and transparency

 

 Roles of the teacher.

 

1.       Provide quality education

2.       Teaching the subject of specialisation and timely and effective coverage of syllabus.

3.       Ensure access of all available textbooks to students, maintain and update related records and timely retrieval.

4.       Preparation and efficiently utilize schemes of work, records of work and records of tests and examinations.

5.       Make a sustained follow-up of the students class work, academic performance, and maintenance of high grades.

6.       Stimulate interest, work morale and enthusiasm of students in the learning process.

7.       Organize student field trips for educational gain motivation.

8.       Ensure students write class notes and attend to all assignments

9.       Encourage parents to take all children to school

10.   Make school gender responsive

11.   Create child and gender friendly environment in the school.

12.   Other duties as may be assigned by the Principal. 

 

Roles of Head of Departments

 

1.       Ensure effective and timely syllabus coverage by department members

2.       Sample and check students note books to supervise curriculum delivery

3.       Ensure preparation and efficient utilization records of tests and examinations, of schemes of work and of work covered

4.       Guide what aspects of a subject a curriculum will be covered in each class.

5.       Maintain and update a text-book and equipment inventories records.

6.       Work out needs and priorities in department stores and supplies.

7.       Maintaining and using records of internal assessments, test and external examination records.

8.       Coordinating the maintenance of pupil performance records for the department.

9.       Induct new members of the department.

10.   Stimulating interest, work morale and enthusiasm of staff in the department.

11.   Teaching the subject of specialisation.

12.   Other duties assigned by the Principal.

 

Roles of the Deputy Principal.

 

1.       Assist in curriculum supervision

2.       Organising and administering the approved school curriculum by coordinating the drawing up of the school time-table.

3.       Assisting in the budgeting procurement and accounting of resources.

4.       Co-ordinating the building a high standard of discipline in the school.

5.       Participatory involvement in the overall school management.

6.       Management and maintenance of physical resources and school physical and natural envviroment.

7.       Teaching the subject of specialisation.

8.       Other duties assigned by the Principal.

 

Roles of the Principal.

 

1.       Overall Head of institution under the direction of the Board of Governors.

2.       Effective implementation and supervision of curriculum.

3.       Promoting the welfare of all staff and students within the institution

4.       Financial Accounting Officer for the institution, responsible for   preparation of the estimates for recurrent and development expenditure for the institution.

5.       Interpreting and implementing policy decisions pertaining to teaching and training.

6.       Serving as the secretary to the managing authority of the institution.

7.       Overall organizer, co-ordinator and supervisor of all the activities in the institution and being responsible for improving  and         maintaining high training and learning standards.

8.       Responsible for planning, acquisition, development and maintenance of physical facilities at the institution.

9.       Co-ordinating specific training and learning activities in the institution.

10.   Promoting positive linkages between the institution and the neighbouring communities and/or other nearby organizations.

11.   Promoting liaison between the institution and other private sector organizations.

 

Roles of the Board of Management.

 

1.       Make a continuous assessment or follow-up on academic performance and implementation of academic programmes.

2.       Ensure adequate resource support and utilisation.

3.       Monitoring curriculum implementation and education standards in the school.

4.       Ensure availability of adequate human resource.

5.       Ensure highest levels of discipline are maintained by students and staff.

6.       Ensure continued motivation of students, staff and parents.

7.       Ensure official policy guidelines are adhered to.

8.       Ensure strategic management of the school planning.

9.       Ensure prudent utilization of allocated resources

10.   Mobilize community to develop the school

11.   Ensure the community has overall authority and ownership of the school.

 

Roles of political leadership.

 

1.       Create awareness of importance of parent participation in the delivery of quality education

2.       Mobilize community to support education programmes and funding development of school facilities

3.       Support policies that improve the content and quality of Education

 

 

Strategic Goals and Objectives.

 

Item

Verification Time-lines

Indicators

1.   Improve performance in maths &  science

Mean improved 0.55 p.a

Improved mean grade

2.   Full utilize I.C.T  in academics & services delivery

Quarterly

Equipments, facilities and usage

3.   Strengthen guidance and counselling

Monthly

Increasing  Number of sessions

4.   Utilize the expertise of KCSE examiners.

Termly

No of talks/ sessions per term

5.   Improve staffing and staff welfare

Annually

Number of offices employed

6.   To be a single sex school in the next 5 years

Annually

No of buildings per year

 

Factors with substantial financial implications (in order of priority).

 

 

 

Factors

Timeline

Indicators

1.        

4 classrooms

2 classes 1st year 1 each subsequent year

No. Of classes constructed

2.        

2 hostels  

1 hostel in 2nd year, 1 from year 3

No of hostels done

3.        

12 students toilets

3 toilets per year

No. Of toilets

4.        

40 Computers. 

10 computers per year

No. Purchased

5.        

A concrete pole fence 

100 poles done per yr and fence done

Metres of fence area covered

6.        

Teacher’s houses.

1 house every 2 years

No. Of teachers accommodated

7.        

Walls  dinning hall. 

1st year 2014

Plaster  done

8.        

Bus shade

March 2014

Completed shed

9.        

Administration block

2017

Completed admin Block

 

Table 2:   The Board of Governors        2012/2014

 

 

1.       Mr. Michael Kalam Chai  (Chairman)

0722715461

1.     Executive  Members

2.       Mr Joseph Nguma Mwamuye

0721155924

2.     Mr.Michae Kalama Chai

3.       Mr Rodgers Munga

0720146668

3.     Mrs.Violet Simiyu

4.       Mrs. Betty Mwangudza

0700758700

4.     Mr.Mwangi P.Chege

5.       Mr. Johnston Kale

0711108666

5.     Mrs.Ella Mtana

6.       Mrs. Violet Simiyu

0714412824

6.    Dr.Tunje Kader

7.       Mrs. Ella M. Mtana

0710710528

7.     Mrs.Betty Mwangudza    

8.       Mrs. Gaudensia Ogoro

0726662787

8.     Ex-official members

9.       Dr. Titus T.Kadere

0722285937

9.     M.P. Kilifi South Constituency

10.   Mrs. Feddis M. Chando

0712699916

10.Sub-County Director    Kilifi

11.   Mrs.  Teresia Mwagona

0727963766

11.D.C Kilifi

12.   Mr.  Mwasaha Mbaga

0722568017

12.D.O Chonyi

13.   Mr. Jira Tuva

0722708750

13.Area Chief

14.Mr  MwangiP.C  Secretary; (Principal)

0722-874106

14.County ward representative

 

Table 3: Executive Parents Teachers Association  Members 2012/2013

 

1.       Mr Wilfred Kaingu

0737866652

 Ex-official members

2.       Mr. Issa Kalama

0719664201

1.     M.P. Kilifi South Constituency

3.       Mr Chiro Mwahunga

0722627915

2.    Sub-County Director    Kilifi

4.       Mr Shambi Lewa Chilumo

0728589322

3.    D.C Kilifi

5.       Ms Constance Matano

0718503025

4.    D.O Chonyi

6.       Ms Violet Nakitare

0714412824

5.    Area Chief

7.       Ms. Gaudensia Ogoro

0726662787

6.    County ward representative

8.       Mr.  Kadzenga Benjamin

0721316067

7.    Other stakeholders as may be invited.

9.       Mr.  Ronald Piri Mwatata

0729461020

 

10.   Mr.  James Ngao

0725637965

 

11.   Mr. Muturi E. Fredrick           

0721117575

 

12.   Mr. Goeffrey Tuva                   

0717710076

 

13.   Mr  Mwangi P.C Secretary; ([Principal

0722874106

 

  

Drama Club

 The National Drama Champions, 2008 Kiswahili Narrative Categories. narative "Nyake" with great inspiration

        …

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  Christined  ’’THE SHINNING EYE’’ 

Dzitsoni Secondary School was started on “harambee” basis …

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